JOB SUMMARY:
Provides support for attorneys in the areas of policies & procedures, recruitment, time and attendance tracking, onboarding processes, leaves of absence, and records and database management.
ESSENTIAL FUNCTIONS:
- Participates in attorney on-boarding, includes, preparing new hire orientation documents, collecting new hire information, facilitating orientation, and preparing personnel files.
- Monitors the Attorney Development London emails and escalates queries where necessary.
- Creates and issues contracts of employment for qualifying trainees.
- Assists with the coordination and organization of internal transfers from overseas offices and secondments for attorneys.
- Completes employment verification letters.
- Tracks attorney probation periods and escalates issues.
- Organises documents and facts for each stage of immigration applications.
- Provides support for the Associate Mentor Programme.
- Provides support for the Attorney Performance Management process, including updating ViDesktop and compiling data in preparation for review cycles.
- Assists with administration of Attorney Family Leave (maternity, paternity).
- Coordinates Qualification Leave process.
- Coordinates the exit process for departing attorneys.
- Handles reporting of attorney holiday and ad-hoc holiday requests.
- Point of contact for general queries, including benefits.
- Organises Well-Being events for the London office alongside the HR Department.
- Updates the Firm's databases (Workday/ViDesktop etc.).
- Updates and maintains electronic personnel files.
- Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
- Manages Firm resources responsibly.
- Complies with and understands Firm operation, policies and procedures.
- Performs other related duties and projects as assigned.
|
ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES AND OTHER JOB-RELATED COMPETENCIES:
- Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
- Knowledge of Human Resources field and procedures
- Demonstrates effective interpersonal and communication skills, both verbally and in writing
- Demonstrates close attention to detail while being exact and thorough when completing task
- Ability to handle confidential and sensitive matters
- Ability to consistently communicate and deal courteously/effectively with others
- Ability to handle multiple projects and shifting priorities
- Ability to handle sensitive matters and maintain confidentiality
- Ability to work well in a demanding and fast-paced environment
- Ability to work well independently as well as effectively within a team
- Flexibility to adjust hours and work the hours necessary to meet operating and business needs
EDUCATION AND EXPERIENCE:
- Educated to A' level or above
- CIPD qualified (or in progress)
- Minimum of three years related Human Resources experience in a professional services environment and experience in Payroll processing
|