ESSENTIAL FUNCTIONS:
- Working with the marketing team to develop effective communications practices and maintain best practice.
- Maintaining event invite lists and responses and responding to queries on registrations/invitees and firm InterAction mailing lists.
- Maintaining internal event databases and trackers.
- Ad-hoc venue research.
- Helping to prepare event collateral for client events and assisting with registration and general event support.
- Leading on the CLE follow-up process (primarily for webinars).
- Directories submissions: filling in the basic information for the written submissions and referees spreadsheets.
- Ensuring that the recognition tracker and foundation narratives are kept up-to-date, including ad-hoc support for Paris and Brussels as required.
- Assisting with general PR office duties, such as: circulating any media, speaking or event opportunities; as well as collating and updating press lists.
- Support with drafting communications plans and media talking points for the leadership team.
- Maintaining current deal records/lists, which can be used for directories and awards submissions and talking points with the media.
- Track and maintain various contracts in place with third party providers, ensuring cost-effectiveness.
- Collating ad-hoc media coverage reports for evaluation and reporting back.
- Support with drafting social media posts and training for partners.
- Supporting with presentations and training to support partners prepare for directories interviews.
- Assisting designer with ad-hoc presentation requests such as basic formatting, image searching.
- Providing photoshoot assistance.
- Working closely with the wider marketing/business development team.
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ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES AND OTHER JOB-RELATED COMPETENCIES:
- Demonstrates high-level of attention to detail and organizational skills.
- Demonstrates effective interpersonal and communication skills, both verbally and in writing
- Excellent written and spoken English.
- Excellent analytical, troubleshooting, organizational, and planning skills
- Ability to handle multiple projects and shifting priorities
- Flexibility to work outside of business hours and willingness to work necessary hours to meet business needs
- Ability to handle sensitive matters and maintain confidentiality
- Ability to organize and prioritise work
- Ability to work well in a demanding and fast-paced environment
- Ability to work well independently as well as effectively within a team
- Ability to use discretion and exercise independent and sound judgment
- Flexibility to travel
- Knowledge of relevant firm computer software programs (e.g. Outlook, Excel, PowerPoint, In-design), with the ability to learn new software and operating systems.
EDUCATION AND EXPERIENCE
- Degree-educated or equivalent
- Law firm experience preferred but not required.
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