Office Services Assistant

Term: Permanent
Working hours: Full-time
Location: London
The firm

With 22 offices, more than 1,700 attorneys and 50-plus practice areas, Skadden advises businesses, financial institutions and governmental entities around the world on their most complex, high-profile matters, providing the guidance they need to compete in today’s business environment.

We are known for our utmost dedication to client service, commitment to excellence, creativity and resourcefulness in providing innovative advice and novel legal solutions.

Skadden advises clients on their most important matters, including M&A, private equity, banking and finance, corporate restructuring, capital markets, including high yield, investment management, tax, insurance, EU competition, financial regulatory, employment, government enforcement and white collar crime, as well as international litigation and arbitration.

Through our integrated practices and collaborative approach, we provide significant value and cost-efficiencies by bringing together the exceptional breadth of experience needed to satisfy our clients’ business objectives.

We received the most top attorney rankings among law firms, including 59 Band 1 attorney rankings and six “Star Individual” rankings in the 2017 edition of Chambers USA. Additionally, in Chambers Global 2018, Skadden earned 55 top-tier practice and attorney rankings.

The Role


Responsible for the provision of all centralised mail, courier and all reprographics services alongside the other members of the team. To assist the facilities management and records management department when needed.


  • Print, copy and scan work to a high standard ensuring quality checks are carried out.
  • Bind and finish printed documents to a high standard.
  • Carry out basic machine maintenance on copiers and replace toners when necessary.
  • Replenish paper and stationery supplies throughout the office.
  • To log and deliver incoming items to the office using PsShip.
  • Ensure incoming/outgoing pouch items are logged and dispatched according to company procedures.
  • Receives and picks up mail and packages, interoffice envelopes, and boxes of varying sizes.
  • Processes inbound and outbound mail, and other courier services.
  • Assisting with office moves as and when required.
  • Assist with the retrieval and assures appropriate delivery of files in response to internal and client requests when required.
  • Manages Firm resources responsibly.
  • Complies with and understands Firm operation, policies and procedures.
  • Performs other related duties as assigned.
Person Specification

Person Specification


  • Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software (e.g., PsShip, GATs) and operating systems.
  • Demonstrates effective interpersonal and communication skills, both verbally and in writing.
  • Demonstrates close attention to detail.
  • Strong customer service skills and ability to deal courteously and effectively with others
  • Ability to handle processing of paper work and record keeping including administrative filing.
  • Knowledge of health and safety at work requirements and to have an understanding of building services is desirable.
  • Ability to handle multiple projects and shifting priorities.
  • Ability to carry out physical duties.
  • Ability to handle sensitive matters and maintain confidentiality.
  • Ability to organize and prioritize work.
  • Ability to work well in a demanding and fast-paced environment.
  • Ability to work well independently as well as effectively within a team.
  • Flexibility to adjust hours and work the hours necessary to meet operating and business needs including working overtime as and when needed.


GCSE level, NVQ, Diploma or equivalent.

Minimum of 2 years' experience is preferred working in a corporate environment or similar.

Reprographics experience desirable.