JOB SUMMARY:
Provides comprehensive legal assistance to partners and attorneys primarily in the form of document preparation,
coordination, production, distribution and legal research, with limited supervision, throughout all phases of
Litigation/Corporate work. Assists both the Senior Legal Assistants and Legal Assistant Team Leaders.
ESSENTIAL FUNCTIONS:
• Provides legal assistant support to attorneys and senior legal assistants across all practice areas
• Proofreads and document turnaround
• Cross referencing of defined terms
• Indexing of documents
• Document management (pre and post completion)
• Composition of transaction bibles (hard copies/E bibles), including sourcing documents, indexing and publishing
• Assists with due diligence: review and analysis of constitutional documents and financing documents; coordinate
Q&As and assist with minor drafting of due diligence reports and contract summaries
• Prepares and collates corporate authorisations and other conditions precedent / deliverables
• Provides company secretarial support including, draft board minutes and written resolutions of directors and
shareholders, prepare statutory declarations;
• Has experience with Companies House, including arranging filings (e.g. director appointments, capital
reductions, charges registration, etc); running Companies House searches, ordering certified copies and/or good
standing certificates, etc
• Assists at signing and completion meetings and co-ordinate closing documents;
• Arranges DocuSign executions
• Assists with company and winding up searches
• Provides Data room administration and supervision
• Prepares corporate profiles through factual research and analysis of constitutional/company documents
• Performs legal and non-legal or factual research using a variety of legal research tools for case law, legislation,
commentary, company and business information and practical guidance, including but limited to, in respect of
Corporate law, Data Protection, IP/IT, Capital Markets, Public and Private M&A, Insurance, Banking, etc.
• Prepares documents: create files, amend documents, print, photo copy, scan and quality checks
• Delivers and collects documents by hand
• Prepares Audit Response Letters in line with the Firm's audit letter procedure
• Archives and dispose of documents in line with department protocols
• Liaises with external agencies to organize translators, notaries, etc.
• Seek to improve work flow and assist create and maintain L/A department know how files
• Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective
work relationships with others.
• Manages Firm resources responsibly.
• Complies with and understands Firm operation, policies and procedures.
• Performs other related duties as assigned. |
KNOWLEDGE, SKILLS AND ABILITIES:
• Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability
to learn new software and operating systems
• Ability to navigate various electronic databases, virtual data rooms and document review platforms
• Strong research skills and proficiency in using various research tools, including Westlaw UK, Lexis Library,
Practical Law, company registries and other court related websites
• Excellent analytical, troubleshooting, organizational, and planning skills
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Superior organizational skills to handle multiple assignments and shifting priorities and deliver on time
• Demonstrates ability to pay close attention to detail and performs with high degree of consistent accuracy
• Displays strong initiative in carrying out assignments and assumes a high level of responsibility for assigned tasks
• Ability to handle sensitive matters and maintain confidentiality
• Ability to organize and prioritize work
• Ability to work well in a demanding and fast-paced environment
• Ability to deal courteously/effectively with others
• Ability to work well independently as well as effectively within a team
• Ability to enhance the LA department through exceptional client service
• Ability to use discretion and exercise independent and sound judgment
• Flexibility to travel as required
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs
EDUCATION AND EXPERIENCE :
• Legal Practice Course with corporate electives
• Law Degree or Graduate Diploma in Law or similar
• Minimum of one and up to three (1 – 3) years of experience in a corporate legal assistant position or a
position requiring similar skillset, expertise and experience
• Italian speaking – must be fluent in both written and verbal |