JOB SUMMARY:
Provide generalist support to the Human Resources and Attorney Development teams.
ESSENTIAL FUNCTIONS:
- Managing the onboarding and organization of work experience placements
- Managing the induction schedules of all new employees
- Manages absences tracking and annual leave entitlements
- Prepares letters, including responding to employee reference requests
- Managing the scheduling of interviews
- Manages diary updates/room bookings/general invites/team meetings
- Assists with the administration of onboarding
- Prepares orientation materials and updates presentations when required
- Assists with right to work checks, maintaining visa records and annual work authorization audit
- Performs data entry into Workday and other firm systems, ensuring accuracy of all records. Uses Workday to run reports as and when required
- Maintains and update people movement records and department lists
- Maintains department’s filing (electronic and legacy hardcopy filing), including setting up new files
- Maintains and updates the job description library
- Monitors and responds to department emails, escalating queries where necessary
- Maintains document templates, highlighting the need for amendments and updates
- Assists with the organization of exit meetings
- Assists the HR Manager and Payroll Specialist with benefits administration when necessary
- Assists with well-being initiatives
- Assists with the maintenance of the department’s Slate pages (intranet)
- Regularly archives files as necessary
- General day to day administration; post and email management invoices and expenses
- Assists with organising attorney events
- Assists with organising training sessions
- Assists with other duties, assignments and projects as assigned by the HR & AD teams
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ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES AND OTHER JOB-RELATED COMPETENCIES:
- Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
- Demonstrates effective interpersonal and communication skills, both verbally and in writing
- Excellent attention to detail
- Manages Firm resources responsibly
- Complies with and understands Firm operation, policies and procedures
- Ability to handle multiple projects and shifting priorities
- Ability to handle sensitive matters and maintain confidentiality
- Ability to organize and prioritize work
- Ability to work well in a demanding and fast-paced environment
- Demonstrates keen interest in pursuing career in Human Resources
- Ability to work well independently as well as effectively within a team
- Flexibility to adjust hours and work the hours necessary to meet operating and business needs
EDUCATION AND EXPERIENCE:
- Educated to A' level or equivalent
- Minimum of 1 years’ previous work experience in office, retail or hospitality desirable
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